UW Events

To host an event at the UW with off-campus visitors, the team must submit a 'Use of University Facilities' form. Two weeks of advance notice are necessary.

1. What
Either an opportunity comes to us via e-mail, or we reach out to another group. Usually, we are either showing off our rover to students or prospective sponsors, or inviting industry representatives (Blue Origin, Tesla, etc) to stop by.

2. Where
Do we want to be at the annex, or 238, or somewhere else? Costs may be involved, and certainly scheduling.

3. When
Not just convenience for the visitors, but we have to have presenters enough to manage it. 2-3 is a usual minimum.

4. Who
Is this for HRT members, or for a larger audience of UW students? How many do we expect to have turn up? Are we working with other groups who need to have extra

5. How
Arrival time, parking, door holding (as the MEB doors lock on Saturdays)

The Use of University Facilities Form (UUF)
Again, this form takes two weeks to process.

Link to UUF Form, (3/18/2022)

As we are an RSO, we have to meet with our SAO advisor. Currently (March 2022), Our advisor is Gabrielle Hickok, hickok4@uw.edu